Data Collection

At the core of genetic improvement is the collection of data. While data quality is critical, quantity of data collected can sometimes overcome the limitations on data quality that inherently occur in farm and ranch operations. Along with weights and scores for economically relevant traits and their indicator traits, accurate identification of animals, parents, contemporary groups, and other important details (e.g., age) are essential.

Data quality can be impacted by several clearly identified factors. Completeness, timeliness, accuracy, and conformity are all essential, consistency is often the least understood and most overlooked consideration for quality data. Collecting, recording, manipulating and processing data using consistent procedures at both the farm and association levels is essential to maintaining quality data.

Beef Identification Systems

NOTE: THIS SECTION IS OUTDATED AND SHOULD BE WRITTEN FOR INTERNATIONAL ID STANDARDS

Unique identification (ID) of cattle within the nation's beef herd is required for accurate genetic evaluation and subsequent improvement by selection.  In Appendix 2.1, a uniform coding system for identifying bull semen is described, and in Appendix 2.2, an international system assigning letters to calf birth years is presented.  Both were developed by the National Association of Animal Breeders.

Two key elements in an identification system are 1) a premises ID to uniquely identify an operation or producer and 2) an individual identification for each animal on a premises.

Historically, a premises ID has been used to identify the participating rancher.  This is commonly a member code that is assigned by a breed association in order that the member may conduct business with the association.  A premises ID could further be used to identify location, management group, and contemporary group information.

The identification of individual animals within a particular ranch has several benefits. In seedstock production, the documentation of identity matched to a unique registration number that is tied to a pedigree is an essential component of merchandising.  Individual animal identification also is essential to ownership issues and effective management and documentation of data for performance recording and evaluation. Individual ID on a registered animal is currently handled by utilizing a unique registration number assigned by a breed association, tied to a within-herd ID number administered by the breeder. Traditionally, the within-herd number is a permanent number attached to the animal in the form of a tattoo or a brand. These numbers (tattoos or brands) may be unique to that ranch of origin, but duplicates may occur from operation to operation. Though not a foolproof system, when tied with other tools such as blood typing and DNA analysis, breeders have confidence in this identification method.

Technological advances will allow for new methods of identifying animals, especially as hardware cost decreases and infrastructure is developed.  Radio frequency devices (e.g., tags and implants), biometric identification (e.g., retinal imaging), and DNA technologies all are receiving increased interest as a significant segment of identification programs. These technologies will allow for an efficient interface with electronic data transfer.

Today, a tremendous amount of interest is developing in a national identification system for all beef cattle. Basically all that is needed is to utilize the unique animal number recorded in an identified production unit. This would be a useful resource in issues including animal health and disease surveillance programs, building consumer confidence in food safety, enhancing international trade, increasing the efficiency of performance recording and national cattle evaluation, and finally for process and source verification associated with premium branded programs, alliances, and cooperatives. In the future, individual animal identification at the ranch of origin may become a necessary element of market accessibility for the commercial beef cattle producer.

BIF encourages data exchange and interfacing among data management and software companies.  However, this raises many issues concerning the ownership and rights to use of the data. Reasonable data security is necessary and should be guaranteed before data are entered into a system.  Written rules governing the sharing and transfer of information from one party to another should be agreed upon in advance between owners and others interested in the genetic improvement of beef cattle.

Whole Herd Reporting

Historically, many beef breed genetic evaluations were based on progeny weaned and/or registered and did not require that data be recorded from females that failed to reproduce or whose progeny were not registered.  By contrast, inventory based Whole Herd Reporting (WHR) requires collection of annual production and performance records on all cattle within a herd.

The objective of WHR is to accumulate reproductive and performance data on all animals in a breed.  It does not, however, seek to control which animals will be registered. That remains a decision of individual breeders.  With WHR, performance records (or disposal codes) are required on all calves produced by each breeder, but whether any or all of those calves receive registration papers is the breeder’s decision.

The following procedures and definitions are recommended for an efficient and effective inventory based Whole Herd Reporting system:

== Heifer exposure inventory ==  To collect reproductive data on potential replacement heifers, a yearling heifer exposure inventory must be produced.  This inventory would typically be sent in May for spring born heifers and in November for fall born heifers. On the inventory, producers should indicate breeding season start and end dates, individual exposure status, management group, and disposal information.  Differences among management groups in post-yearling feeding, management, or mating practices should be recorded.

==Breeding herd inventory==   An annual inventory will be sent from the breed association to the breeder in December or early January for spring calving herds (January 1st – June 30th) and in June for fall calving herds (July 1st – December 31st).  Breeders will identify those animals to be removed from inventory, add new animals of breeding age not found on the inventory report (e.g., new purchases), and return the completed inventory report to the breed association national office.  These inventories will list all animals the breeder will be collecting production data on for the next 12 months.

The two-inventory system described above is recommended over single inventory systems that encompass both calving seasons. To identify which cattle will be expected to calve in the coming year, the two-inventory times, spring and fall, allow breeding inventories to be determined when cows are at the same relative stage of production – regardless of calving season. The inventory times, December to early January for spring calving and June for fall calving, are desirable because they follow weaning and pregnancy testing but precede the peak of the calving season.  This allows both reproduction and production to be tracked in a uniform manner.

Breeders must complete and report herd inventories to the association on a set schedule. The objective is to record performance data from the entire herd.  Therefore, the fee assessment structure must encourage complete and unbiased reporting of data. Charging assessment fees and/or penalties for non-reporting of data may differ from one association to the next.  With inventory based WHR, consideration should be given to an inventory-based fee assessment system because: 1) it removes all financial disincentives to submitting complete production and performance data; 2) it encourages producers to maintain an accurate active inventory; and 3) it promotes the registration and transfer of seedstock destined for use in commercial production.

==Performance record requirements==   During each 12-month period, one of the following must be recorded for each cow on inventory:

A calf record, including a disposal code for calves that die before weaning.

A disposal code for the cow.

A reason code for the cow's failure to produce a calf (e.g., open, embryo transfer program, moved to the next calving season).

==No progeny report==  Prior to inactivation, breed associations should send producers a "no progeny" report listing all cows that have not met reporting requirements. This would allow the producer to complete reporting on any cattle that might have been missed.

Sample annual schedule for Whole Herd Reporting

Spring calving		Description						Fall calving
******************************************************************************
Dec. or Jan. 1		Association sends out preliminary 			June 1
			herd inventory.

February		Member returns the inventory to the			July
			Association with all changes.

March 15		Association sends “No Progeny Report” on		August 15
			females missing WHR requirements.

April 15		“No Progeny Report” due back to Association. 	September 15

May			Association runs inactivation program.		October

July 			Association bills for annual WHR 			December
			assessments based on herd inventory.

May 15		Association sends preliminary inventory		November 15
 			for heifer exposure information.

August 1		Association sends pre-listed weaning		March 1
			worksheets.	

August 15		Member returns heifer exposure inventory		February 15
			with all exposure and disposal information.

November		WHR assessment must be paid in full.	 	May
******************************************************************************

Data to be recorded on individual cows.